The spreadsheet trap
Class counts, belt rules, and kids ladders diverge across files. Members ask “where am I?” and nobody has the same answer.
Configurable systems
Model ranks and degrees for your art. Adult and kids programs can differ. Attendance feeds the same rules.
Show progress to members
When students see classes toward the next step, consistency improves — without turning the academy into a CRM.
Is this only for BJJ?
No. Rank systems are generic; BJJ is a common first configuration.
Who decides promotion?
Your coaches and rules. Software tracks eligibility; humans promote.